• Women-Led
  • Нетехнічні
  • Без досвіду в IT
  • Продукт
  • Є медстрахування
  • Есть Equity
  • Junior Friendly
  • Startup
  • Support / Call center
  • HR / Recruiter
24.09.21

Про роботу

Preply is looking for an Office Manager.

Your objective will be to ensure a smooth running of the office duties, Preply’s team day-to-day operation and Create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, events, communication, and safety.

As a Office Manager, you will:

1. Office duties

  • Ensure timely and accurate customer service
  • Handle complaints and specific customers requests 
  • Maintain the office condition and arrange necessary repairs
  • Organize the office layout
  • Ensure regular seating plan monitoring in order to effective team placement
  • Address employees queries regarding office management issues
  • Provide general support to visitors 
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Organize office operations and procedures 
  • Onboarding newcomers in the office and support with office related questions
  • Cooperate with courier services suppliers to provide in time parcels sending and delivery
  • Provide daily office audit in order to ensure in time damages to be found and fixed, and improvements settled
  • Ensure proper office greenery and decoration in order to company’s office standards
  • Ensure regular and quality internal communication with office residents to create a pleasant work environment and useful information space
  • Organize relaxing areas in the office (Kitchen, Bar, etc.): improvements, purchasing of necessary products (snacks, drinks, fruits), decore, etc. in order to create good space not just for hard work but to relax
  • Ensure office safety & security control in order to company’s policy. Provide staff cards for newcomers, card losts control, cooperation with business center (and other authorities) in case of security issues
  • Provide support with office assets inventory process in cooperation with Finance Chapter

2. Logistics

  • Provide full cycle support in Business travels organization (visas, hotels and tickets booking, other logistics organisation)
  • Coordination of the process with custom services, airway companies, border control services
  • Provide first class support to employees during organisation of business trips

3. Purchasing

  • Ensure necessary market research and purchasing process in order to office/events needs or by request from Administrative Manager and in line with submitted budget
  • Keep updated records of the office expenses and costs
  • Ensure that all items are invoiced and paid on time
  • Manage office budget, ensure accurate and timely reporting
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Keep stock of office supplies and place orders when necessary

4. Events management

  • Provide presents distribution for team members in order to special occasions (newcomers, probation, B-days, Anniversaries)
  • Provide purchasing of the presents for Preplers for company holidays
  • Support in organising different Preply events (online and offline, work in a team on preparing concepts and proposals, event budget control, coordination of suppliers, responsibility for purchasing, paperwork, communication with a Preply team, etc.)


What we are looking for:

  • High school diploma
  • Proven experience as an Office Manager, Office Administrator or Administrative Assistant for at least 1 year is preferred
  • Experience with office services (G-Suite, Jira, Confluence, etc.) is preferred
  • Strong communication skills in English (our company is multinational)
  • Excellent written and verbal communication skills
  • Excellent time management skills and ability to multitask and prioritize work
  • Ability to define problems, collect data, establish facts and draw valid conclusions
  • Ability to establish a solid working relationship with end-users and peers
  • Problem-solving skills and a keen eye for detail
  • A creative mind with an ability to suggest improvements
  • A team player


What we offer:

  • An opportunity for personal and professional growth, supported by high functioning teams, stellar investors and the exciting challenges that come with joining a company at the start of its growth trajectory;
  • An environment free of bureaucracy and corporate constraints; a culture where your opinion is highly valued and appreciated;
  • An open, collaborative, dynamic and international culture;
  • A monthly allowance for self-development on Preply.com
  • A competitive financial package, with generous leave allowance and health insurance.


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